First Examination Session 2011-2012
Exam schedule
At the beginning of the academic year you selected exam dates via the Individual Exam Schedule (IES) in KU Loket. Recently the exact times of oral exams have been specified. Please consult them in your IES.
For oral exams you should ignore the ending times indicated in your IES. Make sure though that you're present at the exam location at the latest at the beginning time mentioned in your IES.
Please check the exact time and the room for each exam the day before. Minor schedule changes may occur during the actual examination period.
Cancelling exams
If you want to cancel an exam you should notify the ombud person via the ombuds form.
Ombudsperson
For all problems or questions regarding exams and deliberation, please contact the examination ombudsperson.
Attestation of Presence Form (APF)
You can collect your APF from the Student Secretariat (Dries Simons). The APF is the student’s proof of having fulfilled a course requirement, and indicates to the secretariat that a grade for that requirement exists.
MA and MPhil Theses
Students in a 'thesis year' can submit their thesis for the first examination session:
- Last day for submission: Friday, December 16. Before this date the student uploads a soft copy (pdf) of his/her thesis in Toledo and submits 3 printed copies to the Student Secretariat.
- Defences: Friday, February 3
- Examination Committee meeting (deliberation): Wednesday, February 15
Announcement and Discussion of Exam Results
- Examination Committee meeting (deliberation): Wednesday, February 15, 2 PM
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Announcement of results: Wednesday, February 15, 4 PM.
- You can pick up your transcript in the International Programme Office of the Institute.
- Somewhere between 4 PM and 8 PM, your exam results will also be made available in your Study Progress File in KU Loket. From the moment they are avaible, you will be notified via an email in your KU Leuven mailbox. It makes no sense to open your KU Loket before you 've received this email (this will only overload and slow down the system); make sure though there is some space left in your KU Leuven mailbox.
- Solemn proclamation: students graduating in February will be invited to the graduation ceremony which is held after the second examination session (Wednesday, July 4).
- In the 5-day period after the announcement of the results, students can see the professors for individual examination feedback.
- If you have any question with regard to your overall result or you study progression, you can contact the International Programme Office.
- Attention: if you want to lodge an appeal against your exam result you must do this within 5 days after proclamation. Consequently, it is very important that you either pick up your exam result on the 15th of February, or consult your results in KU Loket as soon as possible.
Further reading
For more information on exams please see here or in the printed Study Guide.
